PAIR Project: Staff attorney, asylum intake & office manager positions

The Political Asylum/Immigration Representation Project is the leading provider of pro bono representation to low-income asylum-seekers in Massachusetts and immigrants unjustly detained. PAIR has three job openings (click on the title to jump to description):

To learn more about the PAIR Project, visit their website. To apply for any of the three jobs, please submit a cover letter and resume to Anita P. Sharma, This email address is being protected from spambots. You need JavaScript enabled to view it.. Immigrants and people of color are strongly encouraged to apply. PAIR is an affirmative action/equal opportunity employer.

Asylum Intake Coordinator/Legal Assistant

Due to the generosity of the Cummings Foundation, PAIR has an immediate opening in Boston for an organized, detail-oriented, responsible and energetic person for Legal Assistant who will coordinator PAIR’s asylum intake initiative and support the asylum and detention programs.    

Principal responsibilities:

The Asylum Intake Coordinator/Legal Assistant will work under the supervision and direction of the PAIR Executive Director and PAIR asylum and detention staff attorneys to conduct the following activities:

  • Conduct asylum intake in person for non-detained asylum seekers
  • Conduct intake in person and over the telephone with immigration detainees
  • Conduct appropriate case follow-up as determined by PAIR staff attorneys
  • Assist with open telephone lines for calls by immigration detainees (under staff supervision)
  • Conduct case placement to connect asylum seekers to pro bono counsel
  • Assist PAIR staff attorneys to recruit volunteer attorneys
  • Input client intake forms into PAIR’s database and update case information for detained/non-detained clients with relevant information
  • Assist PAIR detention attorney with legal orientation for detained immigrants
  • Collect and analyze PAIR asylum and DCI statistics for various purposes; track case outcomes
  • Conduct research of asylum/immigration related topics as needed
  • Respond to inquiries from detainees and their family members, under supervision of PAIR staff attorneys
  • Coordinate logistics of pro bono attorney trainings and intake clinics
  • Perform other duties as needed

Qualifications:

  • Bachelor's degree or currently enrolled in a bachelor’s program
  • Spanish language skills preferred (speaking, reading and writing)
  • Some experience in immigration work or other relevant work experience
  • Must pass clearance process for detention visits
  • Outstanding organizational skills and attention to detail
  • Strength in multi-tasking and completing projects on time
  • Proficiency in Microsoft Word, database programs, Excel
  • Strong typing skills
  • Excellent interpersonal skills
  • Interest in dealing with people from a variety of backgrounds and cultures
  • Ability to work in a busy non-profit setting with limited resources

 

Staff Attorney

Responsibilities:

Working with PAIR Asylum Staff Attorney, Detention Attorney, and Executive Director to assist with:

  • Coordinating assistance to several hundred PAIR volunteer attorneys, mentors and interpreters and providing back-up support to them including basic advice and assistance, and sample forms, motions, and briefs;
  • Representing in-house asylum clients for whom volunteer attorneys have not been found, and assisting these clients with work authorization and related tasks; interviewing asylum seekers for possible case acceptance;
  • Reviewing intake and referrals of asylum-seekers for possible case acceptance;
  • Placing asylum cases with PAIR volunteer attorneys, preparing transmittal letters, and assigning a volunteer mentor and interpreter;
  • Maintaining up-to-date data on asylum and detention clients in PAIR’s client database;
  • Recruiting and training volunteer attorneys and mentors;
  • Assisting in writing quarterly memoranda to volunteer attorneys and mentors with new developments in asylum law and practice, victories for PAIR clients, and other issues;
  • Organizing and participating in trainings for volunteer attorneys and mentors to update them on new developments in immigration law and practice;
  • Supervising law students and volunteer interns;
  • Conducting intake for immigration detainees and case follow-up, and answer questions from immigration detainees and their family members in person and by phone
  • Screening detainees for client eligibility for  pro bono representation in bond and on the merits for full representation
  • Answering PAIR’s call-in line from 1-3 pm (M-Th) with staff assistance
  • Referring detainees to PAIR’s Reduced Fee Panel of attorneys if able to pay for representation and make referrals for other services, as appropriate
  • Responding to correspondence from immigration detainees
  • Drafting sample motions and materials for pro bono attorneys    
  • Maintaining professional relationships with law firm partners, the private bar, correctional officials at county jails, ICE officials in charge of detention and removal, and EOIR personnel
  • Participating in litigation and immigration-related advocacy issues
  • Performing general organizational duties, such as assisting with the PAIR annual Gala and periodic mailings, conducting outreach, and doing related tasks
  • Performing other responsibilities identified by the PAIR Executive Director and Board

Qualifications:

  • Juris Doctor from accredited law school in the U.S.; **authorized to practice law; admitted in MA preferred
  • Minimum 1-2 years immigration law experience required, 3-5 years experience preferred.
  • Bilingual in English/Spanish preferred
  • Strong legal writing and communication skills
  • Must pass clearance process for detention visits
  • Excellent administrative, data collection, typing and computer skills including MS Office, familiarity with e-learning and webinars, experience with database systems.
  • Ability to establish and maintain a positive and professional relationship with co-workers, clients, and community service providers.
  • Cultural sensitivity and ability to relate well and effectively in a diverse workplace with diverse client population is required.

 

Office Manager

This position requires strong organizational and communication skills and computer proficiency, specifically with QuickBooks, MS Word and Excel, and client database experience (Salesforce preferred). As the Office Manager is often the first person of contact for callers or visitors at PAIR, a professional and congenial presence welcoming all is essential.

Responsibilities:

The Office Manager will work under the supervision and direction of the PAIR Executive Director to conduct the following activities:

  • Conduct routine monthly bookkeeping, including entering all checks and donations into book-keeping software and bi-weekly payroll information currently prepared by Paychex payroll service
  • Track employee hours submitted via timesheet
  • Report payroll bi-weekly to Paychex payroll service
  • Order office supplies
  • Generate financial reports as needed from QuickBooks
  • Assist with donor mailings and other office mailings as needed
  • Work with bookkeeper to pay bills monthly by check or online and enter amounts into book-keeping software (currently QuickBooks)
  • Work with bookkeeper to prepare materials for annual audit/financial review with CPA, request pro bono hours from private law firms, and adjust book-keeping entries per accountant
  • Assist the Executive Director and Development Specialist in preparation of letters of intent, grant proposals and grant reports to PAIR’s foundation funders
  • Work with PAIR Development Specialist to conduct ongoing grant research and write grant proposals to new prospective funders
  • Manage all aspects of donor software, including updating names and addresses of donors, recording donations, generating thank you letters, maintaining active mailing lists, generating reports, generating mailing labels, etc.
  • Assist in preparing annual appeal, including generating accurate mailing list of labels, tracking and entering donations, and thanking donors
  • Respond to requests for information by mailing or emailing PAIR publications and information
  • With staff assistance, prepare statistical reports from database on clients served, attorneys recruited, etc.
  • Assist the Executive Director and Development Specialist with special events, such as the annual Gala & auction, including tracking sponsorships, donations and attendees; soliciting and tracking auction items; proofreading Gala materials including invitations and programs, thanking auction donors, preparing seating charts; assisting in identifying auctioneers; providing input on awardees; and thanking Gala donors and other tasks
  • Support PAIR’s Boston Marathon participation by working with Development Specialist and   monitoring donations, entering donations into database and preparing donor acknowledgement
  • Conduct employee new hire orientation including new hire paperwork and benefits sign-ups
  • Manage vendor relations
  • General first-level IT support
  • Greet and orient walk-in visitors to PAIR
  • Track relevant grant proposal and grant report deadlines, insurance deadlines, etc. in conjunction with Executive Director
  • Maintain appearance of office lobby and supply room
  • Perform other duties as needed, including duties as part of PAIR’s overall staff
  • Must be available for a few evening training dates in July or August (to be mutually decided)

Qualifications:

  • Bachelor's degree
  • Excellent oral and written communication skills
  • Strong organizational ability and detail-oriented approach
  • Ability to multi-task and complete projects on time
  • Proficiency in Microsoft Word, Excel, and QuickBooks
  • Proficiency in Salesforce or other donor software
  • Experience in small nonprofit administration